How to submit your case

Case submission

Thank you for thinking about submitting your case to us! We are unique in offering an efficient worldwide case submission and distribution service to both institutions and independent authors across the globe.

We’ve made our case submission process as fast and easy as possible.

Before submission - quality standards and case testing

Cases are designed for teaching and the end user will always be the final judge of how successful a case is. We take very seriously our duty of care to members and to all those who order cases for teaching. This includes a responsibility to ensure teaching materials in the catalogue are of the highest quality.

Because we register, in good faith, all cases that have been correctly submitted, individuals and organisations are required to certify that the case meets professional quality standards and that it has been authored in an ethical manner (eg no plagiarism).


  1. Teaching tests
    We do not consider a case to be 'finished' or ready for submission and distribution until it has been comprehensively tested in the classroom. You will need to give full details (course title on which the material was taught, name of the institution at which it was taught, name of the educator who taught it, date when it was taught, number of students in the class) of at least two times that the materials that you are submitting to us have been tested. 
  2. Teaching note
    You must submit a comprehensive teaching note to accompany your case. (You can also submit an alternative teaching note for another writer’s case if it covers a new and different way of teaching it and is not simply an ‘improved version’ of the existing note.)
  3. Case release
    To submit a field-based case to our collection you must have received signed permission from the subject organisation. 
  4. Data about your case
    During the online submission process you must provide full details about your materials for use in our online search database. This must include at least one topic and one learning objective.
  5. Language
    Your case, its teaching note and all metadata must be in English. You can submit translations of the case and teaching note in other languages.
  6. Format of files
    All files that are submitted must meet our format requirements. Check our requirements here.

The online submission process

Submitting your finished case to us is a straightforward process. Simply use our online submission process to enter all the information about your case and its related items. You'll need to agree to our terms of distribution to certify that you have full authorisation from any co-authors.

Once you have sent your submission to us you'll be able to monitor its progress on your list of current online submissions. We aim to have your case available in our online search database within 15 working days, but this may take longer in some circumstances.

Submitting multimedia items

We can accept CDs, DVDs and downloadable files for distribution, but cannot currently host multimedia items online. View more information

Go to online case submissions

After submission

When the online submission process is complete your case will have an individual reference number which is used throughout the database and for ordering. Bibliographical details of your case will be available in our online search database and an educator preview copy of your case and teaching note will be uploaded for potential customers to view.

You will be able to view full details about your product, download a master file for your own use at the copyright holding organisation, and see details of any usage by our customers in your product portfolio.

Your case will be listed in the next monthly email update service, which goes to over 42,500 subscribers worldwide. If you are interested in having your case featured on our website please contact Paddy Day, Media and Content Developer.

If you wish to withdraw an item please see the our withdrawal policy.

Why submit your case?

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Contact us

Contact us

If you have any queries about distributing through us please contact our dedicated Content Acquisition Management Team.

+44 (0)1234 756401